Privacy is paramount to the Institute of Directors in New Zealand Incorporated (IoD), a society incorporated in New Zealand under registration number 411585, having its registered office at: Mezzanine Floor, Chartered Accountants Australia New Zealand House, 50 Customhouse Quay, Wellington, New Zealand.
Application of policy
The protection of the personal information to the extent that you provide it to the IoD either via our website, by email, or otherwise, and whether in connection with activities including membership, subscription renewals, continuing professional development, course and event information, director search and remuneration, Future Directors, Better Boards evaluation, sending you marketing information about our news and updates, services, products, social media pages, and other IoD activities, is governed by New Zealand legislation, including Privacy Act 1993 and the Unsolicited Electronic Messages Act 2007 (the “anti-spam” law).
The Privacy Act 1993 contains a set of information privacy principles, based on the OECD Guidelines, which take a similar approach to many international privacy and data protection laws. The principles are applied by law in a broad range of circumstances. The principles apply to all “personal information”, which means any information about an identifiable living individual. The principles apply to personal information in whatever form it is held, whether electronic, manual or otherwise. They also apply to the collection, holding, use and disclosure of personal information, control the use of unique identifiers, and confer access and correction rights.
The IoD does not process the personal data of individuals who are located within the European Union other than in connection with those individuals’ use of this website, and in the IoD’s view does not specifically offer goods and services to individuals within the European Union in a manner that would mean that the IoD is subject to the EU’s General Data Protection Regulation (“GDPR”).
The IoD follows its legal obligations under the laws applicable in New Zealand. The European Commission has declared New Zealand’s privacy laws to provide an adequate level of protection for personal data, such that New Zealand forms part of a ‘white list’ of countries to which personal data may be freely transferred from the EEA.
Use of your personal information
We may use the personal information that you provide to us for the following purposes:
Personal information collected
Your name, address, phone number, email address, and other contact details
When you provide them to us
for the purposes of joining IoD
or requesting services or information
from us, or updating your contact
So that we may identify you for the purposes of managing your membership or otherwise corresponding with you
Information regarding your directorships, including
When you provide this information
to us at our request
So that we can conduct industry surveys and/or conduct statistical research and for the purposes of managing your membership
When you provide this information to
us through our online DirectorSearch portal
So that we can connect you with potential directorship roles as part of the IoD’s DirectorSearch service
In addition to the above, we may use the above information and any other personal information you provide to us to promote and assist your membership and other interactions with the IoD.
Disclosure of personal information
We may share your personal information with our staff, leadership team, branch committees, and councillors of the IoD. Your information may also be disclosed to our suppliers, business partners, and other third parties associated with the IoD in order to undertake the operation of our business. This may include, but not exclusively; replacement of our membership system, allowing an IoD service to be performed, processing of payments, conducting market research and surveys in order to improve the level of services provided to our members and customers.
We will not otherwise use or disclose your personal information except to the extent we are permitted to do so under the Privacy Act.
You have the opportunity to unsubscribe or opt out of electronic communications from us by clicking on the link at the bottom of the email or by advising you do not want us to use your personal information for direct marketing purposes by contacting us at our registered office (address below) or by emailing the Privacy Officer – firstname.lastname@example.org.
Right to access and request correction
You have the right under New Zealand privacy law to:
- Receive confirmation that we hold personal information about you;
- Access that personal information (subject to the Privacy Act);
- Request the correction of any personal information we hold about you (subject to the Privacy Act).
You may request your access to your personal information that we hold and/or a correction to that personal information by contacting us using the contact details in this policy. Where you make any such request, the Privacy Act will apply. Without limitation:
- we may ask you to put your request in writing and/or satisfy us as to your identity;
- in some circumstances permitted by law, we may withhold such information from you.
Browser or 'web' cookies are small text files that are sent by a website and stored on your computer's hard drive. Cookies are generally used to improve your experience of a website and to track site usage. The IoD may use this data to target advertising which might be of interest to you.
If you do not wish to receive cookies, you can set your browser so that your computer does not accept them although you may experience a loss of functionality as a result. We may also log IP addresses (the electronic addresses of computers connected to the internet) to analyse trends, administer the website, track user movements, and gather broad demographic information.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.