Course and event terms and conditions

1. Covid-19 policy for in-person events and courses
2. Course terms and conditions
3. Event terms and conditions

Covid-19 policy for in-person events and courses

New Zealand’s COVID-19 Protection Framework (traffic lights) ended 11:59pm, Monday 12 September 2022.

If you are attending an IoD course or event, we strongly encourage attendees do a RAT test prior to arrival at the venue. If the test is positive, please do not attend, and let your Course or Event Manager know.

If you have a household member with Covid-19, it is especially important that you RAT test before attendance.

Face masks are not required to be worn at courses and events, however if you want to wear a mask, you are very welcome to.

For the latest updates, see our Covid-19 safety plan for courses and events. By registering for in-person IoD courses and events you agree to adhere to our safety measures which are designed to mitigate the risk of spreading Covid-19.

If you are unwell, have any Covid-19 symptoms, are isolating as a positive case, or are awaiting test results please do not attend the course or event. Contact your course or Event manager to discuss your options.

If you test positive while at a course, the IoD will not be responsible for accommodation or meal costs beyond the last day of the course if you are required to isolate away from home.

Course terms and conditions

Confirmation

Submission of the registration form (online, email, or mail) is deemed a binding contract between the applicant and the Institute of Directors (IoD) for attendance at the Director Development course(s)/workshop(s) as nominated on the registration form.

Booking on behalf

Where you are registering course attendance on behalf of third parties, you confirm that you have obtained the consent of those third parties to these terms and conditions.

Payment

Registrations received less than one month prior to a course/workshop require full payment at the time of registration. Where registrations are received more than one month prior to a course/workshop without full payment, a standard invoice will be issued and full payment of the course/workshop fee is required within seven days. If payment has not been received, we reserve the right to cancel the booking.

Maximum attendees

To maximise attendee experience and avoid organisational capture, the maximum number of attendees from the same organisation on the same course/workshop (on the same date and in the same location) may be limited at the IoD’s discretion. If your organisation wishes to train a large number of attendees, In-house Training is an alternative.

Member rate

If you are an IoD member, you need to login prior to registering online to ensure you receive the member rate. If you register using our registration form (email or mail), enter your membership number on the form to ensure you receive the member rate.

Discounts

Essentials of Directorship courses discount

To be eligible, you must register for all courses at the same time. The same attendee must register for at least three of the applicable Essentials courses.

Three attendee discount

To be eligible, all three attendees must be registered at the same time, must be from the same organisation and attending the same course/workshop (the course/workshop may be held on different dates and/or in different locations). This discount does not apply to courses of more than one day duration.

Notes:

• The courses/workshops must occur in the same calendar year to redeem discount
• No retrospective discounts will be applied
• Where a change is made that results in a situation where the discount no longer applies, the full course price is payable
• Attendees cannot receive both the Essentials of Directorship discount and the three attendee discount. For instance, if an organisation registers three attendees for the Essentials of Directorship, they will receive a 10% discount not a 20% discount.

Regional Business Partner Network (RBP) support

The IoD offers courses that are registered with the Management Capability Development Fund managed by the MBIE. Each course page indicates whether or not it is registered. Small businesses may qualify for this funding to help pay for services such as training workshop and courses that build the management capabilities of their owners and key managers. Management Capability Development funding is only available through the Regional Business Partner Network (RBP) Growth Advisors and can be used with service providers registered with the RBP Network. For more information or to find your local Growth Advisor go to Regional Business Partner website. 

By registering for this course you agree to pay and attend the course. If you subsequently secure funding through the Regional Business Partner Network then the IoD will refund you for this amount, or you may prefer to obtain approval for funding prior to committing to the course.

Substitute attendees

Should an attendee become unable to attend the nominated course/workshop, the IoD will accept a substitute attendee from the same organisation.

Notification of substitutions must be provided in writing (mail or email) at least 48 hours prior to the course/workshop commencing. If the original attendee has paid the member rate and the substitute attendee is a non-member, you will be required to pay the difference between the two rates.  

Webinars

Cancellation terms are below. Transfers are available at no cost to future scheduled dates of the same webinar only. A recorded version of the webinar may be made available, on request, once the final live offering of the webinar has been delivered.

Attendee information

At the conclusion of a course an attendee list will be provided including attendee name, organisation, position, town/city and email address for all course attendees. Should you prefer your details not appear on this list please advise in writing to the Course Manager at least three working days prior to the course commencement.

CPD points 

CPD points will be automatically logged at the completion of your course for IoD members. Members will not achieve completion if they do not meet the attendance requirements for the course. For further information on CPD points please contact membership@iod.org.nz.

Transfer and cancellation

The following terms will apply to amendments to the original registration where the individual or organisation cannot provide a substitute attendee from the same organisation.

• Transfer fees are payable at the time of transferring by credit card payment
• Non-attendance on the day of a course/workshop is deemed a cancellation and a 100% fee will apply
• No transfers are permitted within seven days prior to commencement of the Company Directors Course, or any other course of two days duration or more
  • A transfer fee applies to each transfer requested. Annual course fee increases will be applied to requests for a transfer to a course in a new calendar year
  • All transfers must be to a course within 12 months of the start date of the original course booked.
• The transfer and cancellation fees below are the percentage of the course price payable, unless a specific amount is listed.

Company Directors’ Course, Advanced Directors’ Course and Chairing the Board

All one day courses and workshops, including online courses

Webinars

Compassionate consideration
Compassionate considerations for cancellation or transfer will only be considered should they affect your study ability (illness, injury, and bereavement) and are made at the discretion of the IoD. A medical certificate or other written evidence may be required. If a fee waiver is granted on compassionate grounds, a $100 administration fee will still apply.

Self-paced learning online modules
You will receive access to self-paced learning online modules within 24 hours of registering. Once you have received access to the module, there is no opportunity to cancel or transfer from it.

Cancellation by the IoD
The IoD reserves the right to cancel a course/workshop prior to its commencement. In all such cases the IoD shall make full refunds of all fees paid. In the event of cancellation, you agree that apart from a full refund of any fees paid, the IoD is not liable to you for any other costs incurred by you in relation to the cancelled course/workshop paid.

Photography

We may photograph/ video courses and events. These images may be used in, but not limited to, IoD promotional materials, social media and website. If you, or the person you are booking on behalf of, do not grant the release of your image, please contact the course organiser. 

At the event or course, if photography is being taken, you have the right to not have your image used by the IoD. If you do not wish to have your image used, please contact the course organiser.

Contact

If you have any questions relating to the terms and conditions, please contact the Governance Development team on 04 499 0076 or email governancedevelopment@iod.org.nz

Event terms and conditions

Booking

Where you are purchasing tickets on behalf of third parties, you confirm that you have obtained the consent of those third parties to these terms and conditions.

Member rate

If you are an IoD member, you need to login prior to registering online to ensure you receive the member rate.

Cancellation policy

Registration fees cannot be refunded when cancellations are received within two working days prior to any branch event.

Photography

We may photograph/ video courses and events. These images may be used in, but not limited to, IoD promotional materials, social media and website. If you, or the person you are booking on behalf of, do not grant the release of your image, please contact the event organiser. 

At the event or course, if photography is being taken, you have the right to not have your image used by the IoD. If you do not wish to have your image used, please contact the event organiser.

Contact

If you have any questions relating to the terms and conditions, please contact your IoD branch or the membership team on 04 499 0076 or email membership@iod.org.nz